The Soulful Taste of Portland was created to celebrate the contributions of African Americans to Portland’s world-class culinary arts scene. Join us to enjoy a day of tasting, shopping, learning, and experiencing the great tastes of Black Portland and surrounding areas. This is guaranteed to be the community event of the year!

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VENDOR BENEFITS

• Fantastic opportunity to show off your brand and serve hundreds of potential customers

• Marketing in local media outlets and social media

• Website presence with your logo and website link featured on www.PortlandDeltas.org

• Soulful Taste promotional materials to display at your business

 

BASIC INFORMATION 

• Date/Time: Saturday, August 24, 2019, 11am – 7pm

• Location: Portland Community College Cascade

• Open to food and beverage vendors only. Sorry, we cannot accommodate non-food vendors at this time. 

• Vendors must register by July 21 to guarantee listing in all promotional print materials.

• Vendor load-in: Saturday August 24, 7:30am – 10am.

• Food vendors must be prepared for health inspections by 10:30am.

• Food items must be available for sale by 11:00am.

• Vendor load-out: 6:30pm – 8:00pm

• Music: Vendors are allowed and encouraged to play your favorite selection of Soul, R&B, Jazz, Funk & Blues selections. Our only requirement is that you don't play music with excessive profanity.

 

VENDOR FEE 

• Up to 10 x 10 ft of space - $100 fee (includes food/beverage/dessert table and tent vendors or carts, etc.)

• Up to 10 x 30 ft of space - $150 fee (includes food/beverage/dessert trucks and large tent/table vendors)

• Vendor Fee Terms of Service: Once you have registered and paid, your registration is non-refundable unless Soulful Taste of Portland cancels the in advance of the event.  If there is extremely severe weather (thunderstorms) the event could be rescheduled to a later date otherwise the event is rain or shine.  Notification of event cancellation will be posted on the website and sent to vendors via email.  This is a rain or sunshine event, all vendors are securing your spot with the recognition that severe adverse weather can impact event turn out;, it’s just the nature of business.  

 

WHAT IS PROVIDED

• Up to 10X30 ft of space for your own tent/truck

• One 6-foot table and 2 chairs, if needed

• Promotional value of being mentioned in press releases, print ads, social media, and collateral materials.
   

WHAT IS EXPECTED 

• All participants are expected to promote the event by displaying event marketing materials (posters, rack cards) in their establishment

• Vendors must provide their own supplies including plates, napkins and cutlery if required.

• Vendors are responsible for their own signage, table cover, decorations, electrical cords, warming trays and cooling containers.

• Except for dessert vendors, preference will be given to food vendors offering a menu that relates to one of the following categories: Traditional Soul Food, Soul Seafood, Cajun Soul, Caribbean Soul, African Soul, Latin Soul, Fusion Soul Food, BBQ.

• In order to ensure a variety of food offerings and reduce duplication, VENDORS MAY SELL UP TO 10 MENU ITEMS AND NOT MORE. 

 

FOOD/DESSERT/NON-ALCOHOLIC BEVERAGE VENDORS

• Responsible for keeping food area attractive before, during and after the event.

• All food vendors must have a hand washing station within their booth. See details below under Health Department details.  IMPORTANT: Vendors are encouraged to use chafing dishes/warming trays that do not require electricity, unless vendor has their own generator. Please make sure to follow food safety procedures regarding warming, cooling, and to the extent possible, have food prepped at your business location, not on site.

• Ensure that grease and abrasives will not be disposed of on event property except in designated garbage dumpsters.

• Ensure that food truck will be staffed and open the entire length of the event.

• Vendor and their employees shall use every measure to protect the event site from all damages.  Vendor shall be responsible for damage caused by him or her to buildings and grounds.

• Vendor will remove all trash in immediate food area during set up and breakdown.  No trash can be left in food area after breakdown.

• Vendors are responsible for securing their own Special Event (Temporary) License from the Multnomah County Health Department, as well as hand washing station supplies and any other booth requirements determined by the Health Department. 

• Vendor’s participation in the Soulful Taste will not be confirmed until vendor fees AND proof of all permits and licenses are received. If proof of Health Department and Special Event license are not provided seven (7) days prior to the Soulful Taste of Portland, vendors will NOT be able to participate. The health permit and special event license costs are not included in any fees associated with Soulful Taste of Portland registration. 

• Vendors most have a copy of their license and permits available on the day of the event and be prepared to show proof prior to the start of the event. 

• No alcohol shall be sold or provided by any vendor.

 

 

SOCIAL MEDIA

• We will be sending social media graphics and encourage you to share on your social media pages that you will be participating in this year’s Soulful Taste of Portland, with the hashtag: #soulfultasteportland.

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Many thanks to our sponsors for making this event possible!

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